Schools Can Create Access Codes For Results Entry
It was recently announced that updated rankings for the sports of boys and girls soccer, field hockey and volleyball based on results entered in the eligibility system will be posted in the publicly accessible area of the website. The only way these rankings will be accurate is if results are entered on a daily basis. In order to alleviate the burden of having one person enter all the results for a school daily, we have added the ability for schools to set up sport-by-sport access codes to allow designated representatives to enter game results without having the school's eligibility center username and password.
The management and security of these limited access codes is completely at the discretion of each individual school. To set up codes for sports, log into the eligibility center and select the "Manage Access Codes" option from the "Administrative Actions" menu. From that screen you will be able to add or change codes for each sport. You can use the same code for more than one sport, and you can have multiple codes for an individual sport. This allows you to give one person a code which can be used to update multiple sports, while giving another person a code that authorizes entry for only one sport.
Before any results can be entered using the access codes, schedules must be submitted via the regular method in the eligibility center. Once your schedules are entered the people you issue your access codes to can enter their results by choosing the "Submit Game Results" option under the "C.I.A.C. (athletics division)" button which appears near the top left corner of most pages on the site. On that page they need to pick your school and a sport from the pulldown menus to go to the data entry section. The form they will be entering info into looks very similar to the eligibility center form you are entering your scores into now, except no miscellaneous info fields are included and there is an additional field for entering the access code you issued them authorizing entry of this data on your behalf.
A few important points regarding this new option:
1. You are not required to use this option, and should only give access codes to trusted individuals. Since the access codes must be created by logging in under a school's eligibility center username and password, these codes are consider an extension of that password, and therefore information entered under these codes is deemed to have been authorized by the principal whom the eligibility center password was issued to and any of his/her staff members whom he/she provided with the school's username and password.
2. Do not use any of the following for an access code for any sport:
We hope you find this new option helpful in distributing the burden for daily entry of results. While these codes now work only for entering results, we are looking at the possibility of expanding their use to other appropriate forms in the future.
As always, if you have any questions or comments regarding the CIAC online eligibility center you may direct them to us by using the "Request Help/Report Problem" option in the "Administrative Actions" menu, or by contacting Karen Packtor in the Central Office.
The management and security of these limited access codes is completely at the discretion of each individual school. To set up codes for sports, log into the eligibility center and select the "Manage Access Codes" option from the "Administrative Actions" menu. From that screen you will be able to add or change codes for each sport. You can use the same code for more than one sport, and you can have multiple codes for an individual sport. This allows you to give one person a code which can be used to update multiple sports, while giving another person a code that authorizes entry for only one sport.
Before any results can be entered using the access codes, schedules must be submitted via the regular method in the eligibility center. Once your schedules are entered the people you issue your access codes to can enter their results by choosing the "Submit Game Results" option under the "C.I.A.C. (athletics division)" button which appears near the top left corner of most pages on the site. On that page they need to pick your school and a sport from the pulldown menus to go to the data entry section. The form they will be entering info into looks very similar to the eligibility center form you are entering your scores into now, except no miscellaneous info fields are included and there is an additional field for entering the access code you issued them authorizing entry of this data on your behalf.
A few important points regarding this new option:
1. You are not required to use this option, and should only give access codes to trusted individuals. Since the access codes must be created by logging in under a school's eligibility center username and password, these codes are consider an extension of that password, and therefore information entered under these codes is deemed to have been authorized by the principal whom the eligibility center password was issued to and any of his/her staff members whom he/she provided with the school's username and password.
2. Do not use any of the following for an access code for any sport:
- A. The name of your school, your town, the nickname of your teams or your school colors.
- B. The name of your coach.
- C. Your eligibility center username or password.
- D. The words "access" or "password".
- E. Anything else that would be easy for an unauthorized person to guess. As with any password, random combinations of letters and numbers are the most secure option.
We hope you find this new option helpful in distributing the burden for daily entry of results. While these codes now work only for entering results, we are looking at the possibility of expanding their use to other appropriate forms in the future.
As always, if you have any questions or comments regarding the CIAC online eligibility center you may direct them to us by using the "Request Help/Report Problem" option in the "Administrative Actions" menu, or by contacting Karen Packtor in the Central Office.